Momentum Shift HR Ltd customer privacy notice

This privacy notice tells you what to expect us to do with your personal information.

Our contact details

Email

kate.laurie@momentumshifthr.com

What information we collect, use, and why

We collect or use the following information to provide services and goods, including delivery:

• Names and contact details
• Photographs or video recordings
• Records of meetings and decisions
• Information relating to compliments or complaints

We collect or use the following information for service updates or marketing purposes:

• Names and contact details
• Addresses
• Marketing preferences
• Location data
• Recorded images, such as photos or videos

We collect or use the following information to comply with legal requirements:

• Identification documents
• Financial transaction information

Lawful bases

Our lawful bases for collecting or using personal information to provide services and goods are:

• Contract

Our lawful bases for collecting or using personal information for service updates or marketing purposes are:

• Contract

Our lawful bases for collecting or using personal information for legal requirements are:

• Contract

Where we get personal information from

• People directly

How long we keep information

Personnel Records:

Employee contracts and agreements: 7 years after termination.

Payroll records: 7 years.

Performance evaluations: 2 years after termination.

Training records: 3 years.

Job applications and resumes: 1 year for unsuccessful candidates; 7 years for successful candidates.

Financial Records:

Invoices and receipts: 7 years.

Tax records: 7 years after the end of the financial year to which they relate.

Customer Records:

Customer contact information: 3 years after last contact.

Purchase history: 7 years.

Legal and Compliance Documents:

Contracts and agreements: Duration of the contract plus 7 years.

Corporate governance documents: Permanently.

Miscellaneous:

Marketing materials: 2 years after last use.

Internal policies and procedures: Keep current versions; archive outdated versions indefinitely.

Who we share information with

Data processors

Ionos

This data processor does the following activities for us: Manage our IT systems and website

Other organisations

• External auditors or inspectors
• Organisations we’re legally obliged to share personal information with
• Publicly on our website, social media or other marketing and information media (where appropriate)

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal data.

Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

8 May 2024